Executive Assistant

Company: Allied Fire Protection
Location: Pearland
Posted on: November 7, 2024

Job Description:

EXECUTIVE ASSISTANTJOB DESCRIPTION
Job Responsibilities include but are not limited to:

• Coordinating meetings, lunches, schedules and travel booking needs for each Senior Leadership Team member
• Monitor progress of current actions, share key details, updates and on target or delays on scheduled items
• Address team member emails, filter and distribute to needed parties
• Maintain meeting updates, deadlines and share scheduling conflicts
• Process expense report for leaders
• Follow Ups from Meetings
• Combined notes from the team and key parties
• Share Action Items with deadlines and distribute
• Collaborate with key stakeholders and team members for follow through of project completion
• Create internal department procedures for better process flow and coordination
• Other duties as assignedKnowledge:
  • Associate or bachelor's degree preferredWork Experience:
    • Project Coordinator experience preferred
    • Executive Administrative experience is preferred
    • Previous project software experience welcomed: Procore, project dashboards like Power BI or project scheduling tools Skills and Competencies:
      • Excellent written, verbal and presentation skills
      • Detail oriented with excellent organization skills
      • Proficient in working with Microsoft Office Products including Word and Excel
      • Must be able to learn internal systems: Procore, Sage and CRM
      • Proficient in PDF creation
      • Must have valid state driver's license and good driving recordWork Availability:
        • Must be able to travel overnight on occasion as needed for internal or customer meetings. Travel expectations are less than 10%.
        • Must maintain regular and acceptable attendance at such level as is determined by management
        • Must be available and willing to work after standard hours and/or weekends as the employer determines are necessary or desirable to meet its business needsPhysical Requirements
          • In office setting, including sitting, some bending, some lifting, walking and viewing
          • Personal vehicle used for offsite meetings, events and meal pick up on occasion ACKNOWLEDGEMENT: The Employee is expected to comply with and support the enforcement of Allied Fire Protections policies, applicable regulatory and statutory requirements.I have read and understand this explanation and job description.
            
            
            
            PIebb28fd3c863-37248-35859501

Keywords: Allied Fire Protection, League City , Executive Assistant, Other , Pearland, Texas